Youth sports organizers are working hard on raising future athletes. They are trying to give their best to ensure that athletes are getting what they deserve. They do face a lot of challenges, some beyond their scope and others well within their control. Here we are going to go over some of the common challenges faced by the youth sports organizers and one simple solution that can address most if not all challenges.

1. Player Registrations Issues

Many sports organizers face the difficulty of registering the players with all required details, with payments, and within the right timelines. A lot of players miss the registration deadline and subsequently miss the whole season. The organizers don’t always ask for all the details needed and the documents during the registration, then later it becomes a headache collecting and managing this data. The parents always don’t know when the registration is open and where to register.

2. Payment Collection Problems

Payment collection is also the main issue faced by most sports organizers. They don’t always subscribe to the right online payment processing service. They either pay too much commission for collecting payments online or try to collect payments manually which is inefficient and a waste of time and in the process, they lose a lot of money. A right system in place will help here and also prevent any misuse of the funds.

3. Field availability and usage issues

Sports organizers face the daunting task of acquiring fields for the right date and times from the cities and towns. Then the fields are not properly used resulting in wasted resources and sometimes overbooking of some fields.  It happens that players arrive at a field who were let down after knowing that the field is wet or under maintenance. Also, there are issues with providing the right details of the field for scheduling purposes, opening or closing it for play, etc…

4. System Accessibility

A lot of sports organizers work part-time and are not in one place which makes it difficult for them to be up to date with all the organization and team matters. On top of that, they have different working hours which poses various scheduling challenges. If they have access to a good system via web and mobile app, then that solves most of the problems, but that is not always the case.

5. Sourcing and managing volunteers

Most sports organizers have to deal with organizing events that require a lot of volunteers. It’s very hard to recruit and manage volunteers. A good system will help to communicate and recruit the volunteers and then provide the right incentives to the volunteers. The system should track the volunteer attendance, hours and then allow assigning the volunteers with the right task.

6. Expectations of Parents

Many parents are very caring for their child which is justified. The parents need some authentic source on which they can rely on and see their child doing good. Parents should have access to the performance data of their child along with all other relevant data including an open communication channel. A good system in place will help meet the expectations of the parents, but most organizations don’t have any such system.

7. Weather Interruptions

Bad weather will happen which results in cancellations and rescheduling. A good system will help to take care of this problem. Also, the field status needs to be updated properly at the right time. 

8. Managing all the teams of the organization

Most organizations don’t have full control over their teams in terms of scheduling practice on the right fields, participation in the right leagues and tournaments, providing the right resources, sending notifications at the right time, even the roster itself. Organizations don’t use the right tools to maintain the precise record of their teams in terms of the stats, history, fixtures, squad analysis, and standings. 

9. Keeping a record of their player data

Many sports organizers maintain only a basic record of their player data like contact information etc. They don’t maintain the important data like player profiles, fitness details, track records, stats, participation details, teams played with, payments made, and overall history as a player. This is very useful for the players also who can showcase their record in the future with college scouts etc.

10. Team App for all teams

Many sports organizers use social media for communication which is not reliable and unprofessional. Not to mention the security and privacy issues of social media. They don’t provide a team app for all teams which makes team member’s communication easy and secure. The right team app should send messages to all channels, provide access to schedules, RSVP, team roster, team resources, live chat, etc.

Finally the solution,

The simple solution to handle all these issues is incorporating the right sports management platform for your organization. Each organization is different. You need to find the right one for your organization. We have developed SportsPlus to handle all these issues and much more. We are continually adding new features to help our customers and stay ahead of the market. Our affordable and all-in-one pricing is no brainer to go with the SportsPlus. Please let me know if you have any questions about SportsPlus.